The Pre-Graduation To-Do List

I am officially graduating with my MS in Technical Writing in mid-June. Classes are going for another two weeks, and then I’ll basically have finals week off before the ceremony the Sunday after. It has struck me today that I basically have three weeks to get my ducks in a row.

The ducks are of the “find a job and related such things” type, but there are also the ducks of figuring out what I’m going to write next. I’ve been on a bit of a hiatus as I rode out this final, extraordinarily busy term, and I’m glad I did it. My brain feels more rested. I don’t feel as wiped as I know I would have, but now it’s time to figure out what comes next.

There’s also that collection of ducks known as “final stretch of homework.” Those ducks, sadly, are getting the short-end of the stick because now that my oral exam is over, my entire being just wants to turn away from schoolwork all together. I’ll be making amends to this tomorrow and try to keep myself properly motivated until I put on the cap and gown.

 

5 Tips for Better Document Design

As a tech writer, I spend a lot of time staring at other people’s documents. When I’m working on a document that’s pretty common–say, a student handbook–I can always find a stack of documents with the same aims and goals as mine to use for inspiration. The good thing about being a trained tech writer is that I can look at a document and gauge how much thought was put into its design. The bad thing about being a trained tech writer is that I can look at a document and gauge how much thought was put into its design. It’s a major double-edged sword. Thoughtfully created documents are fascinating to pore over, but reviewing less-considered documents is a little painful. The truth of the matter is, people know instinctively if they’re looking at good or bad design, and they know instinctively if you made a little effort, a lot of effort, or no real effort at all. In fact, the instinct that tells you whether or not something looks good is the same instinct that can help you design documents. Yes, I have a degree in technical writing and a hefty amount of document design training under my belt, but there are things you can do with little to no training to make your documents look better and be received better by your audience. My top 5 tips:
1. Use non-default fonts. Even if you think you don’t know, you know what Cambria looks like (that’s the default serif font for Word since ’07), you know what Cambria looks like. The same goes for Calibri (Word’s current default for sans serif font), Times New Roman, and Arial (the previous defaults in Word). They are everywhere, and the general response to them is that anyone who uses them is being lazy. There are a lot of great fonts you can use for documents. Consider Palintino Linotype for body text and Corbel for headings. You want a professional font, and using the defaults comes off as lazy.
2. Use bold and italic. Underlining was necessary with typewriters because there were no bold or italic options on typewriters. Nowadays, we have bold and italic and underlining comes off as old-fashioned and unprofessional. Part of this is because the default underline style in Word cuts through the letters it’s underlining. If you absolutely need to underline something, consider a rule instead, which looks like an underline, but can be positioned so that it’s not cutting into characters.
3. Use proper capitalization. I see this in headings a lot, and it always looks crowded and terrible. All caps are hard for people to read. Our eyes read the shapes of letters, and when you put something in all caps, you create a block of text with no variation. All caps also takes up a lot more space on a page. If you need to emphasize a heading or a piece of text, use bold instead and keep your letters lowercase. Look at the difference:
I AM WRITING IN ALL CAPS
I am writing in all caps
The top sentence is just a brick of letters, the bottom sentence is easier to read and looks cleaner. There is also the implication nowadays that all caps means you’re yelling at someone (thanks, Internet!), and you generally don’t want that in documents.
4. Use appropriate margin space. We’ve all done this: You need something to be one page, and you come in just over that page. What’s the first thing you do? You start squeezing space out of the margins, knocking things down from an inch to .75 of an inch to .50 of an inch until everything fits. Don’t. Do. This. It makes documents look crowded (because they are), and it makes documents harder to read. Margins should be respected because they designate where one’s eyes can take a rest and, just as importantly, where one can hold the paper without blocking any text. When you cut your margins down to nothing, you cut your professionalism down with it.
5. Use the fiddly rules. Do you know what kearning is? What about leading? Do you know when to use small caps? Do you know the difference between an en dash, an em dash, and a hyphen? If you think none of these things matter, you’re being foolish. They matter a lot. The easiest way to tell a good document designer from someone faking being a document designer is in the fiddly rules. I can spot a well-meaning but untrained document designer a mile away just by comparing dashes, and you should be able to as well. When you know the fiddly rules, you improve your work dramatically through small, easy-to-make changes. And by taking the time to make those changes, you showcase that you understand the importance of good document design.

Catching Up on…Everything

I am officially in the last month of my grad program, which means I am spending a great deal of time alternately buried in homework and ignoring the fact I have more homework. I had the best of intentions of getting a good piece of work finished today, but I got some bad news and have decided, instead, to play catch up on a few personal things that I’ve let fall to the wayside.

First up, I finally wrote reviews for a couple of books on Goodreads that I finished last month. I like writing book reviews, though I’m not sure I’m particularly good at it. I enjoy having some reminder of why I did or didn’t enjoy something. I also just flat-out enjoy reading, which is why you’ll rarely see him give anything less than 3 stars (if it actually gets that low). Reading has always been my go-to entertainment, and I’m proud of myself for keeping it going through the last few months. A lot of it was for school, but still. 

Second up in the catch up list is some writing plans. I’m not submitting anything new right now (which is to say I’m not writing anything specifically for publication), and I’m trying to focus on what type of writing I want to do next and which projects will get the majority of my attention. None of these plans will go into effect until Mid-June (after graduation), but I want to know what’s coming. I want to know what I’m most excited about.

And, finally, I need to start job-hunting. I have nothing else to add, except that it must be done, and that’s it.

It’s not a particularly exciting week, but it’s a busy one, and busy is always good.

The worst advice I’ve ever seen

The other day, someone on my twitter feed linked to an article about 10 pieces of advice that are never given to graduates. While I question the validity of a couple of the points (most notably, the idea you must marry someone smarter and not just as smart as you), I didn’t have a post-worthy problem with the list until I reached piece of advice #10:

10. Don’t try to be great. Being great involves luck and other circumstances beyond your control. The less you think about being great, the more likely it is to happen. And if it doesn’t, there is absolutely nothing wrong with being solid.

If you’ll give me a moment.

Dear Sir: Up yours. Strong letter to follow.

Okay, that’s out of the way. Let’s get down to the nitty-gritty: There is nothing wrong with being solid. There is nothing wrong with being good. There is nothing wrong with deciding you are perfectly happy where you are in your life. There is, however, a major problem with encouraging people not to even try for greatness.

What the hell is the point of my lost sleep, my overrun brain, my weekly exhaustion, and my never-ending work if I’m not trying for greatness? If greatness is not to be attempted, why do I have an inborn sense of determination and stubborness longer and wider than the Mississippi River?

It’s such an insulting, backhanded idea: Oh, greatness just kind of happens to you. Working for it is silly. It’s just luck.

You know who says greatness is basically luck and circumstance? People who haven’t damn well tried. You know who thinks greatness requires hard work and determinatin and sleepless nights? People who have hit it. Because they went out and said, “I will try to be great. I will make an effort to be great. I will build myself into greatness.”

Will I be great? I have no idea, but I certainly won’t ever claim greatness just happens to people. I won’t brush off my hard work and determination as some sort of circumstantial event that could have happened to anybody. It can’t. If greatness were a nebulous, unpredictable occurrence, we’d all be great. But we’re not, and there are people like the article author who have decided that rather than try themselves, they’ll decry the whole thing as a false hope.

It’s one thing to decide where you are makes you happy; it’s another entirely to decide no one gets to outrank you. You want to outrank me? Put in the work.

Stumptown, a Retrospective

(I’ve always wanted to call something “A Retrospective.” It’s so classy.)
As you know if you’ve been keeping up with my sporadic posting of late, I went to Stumptown Comics Expo this past weekend. I had a fabulous time, getting to meet a lot of talented, hard-working people. Everyone I spoke with was friendly and informative, and I got a few new comics to try out. I wanted a lot more comics than I left with, but I’d set my budget at “as little as possible” and managed to come out all right.
My pitching went well. I didn’t swear in front of anyone. I kept my nervous-chatter tendencies very tightly clamped down, and I managed to actually hand over copies of The Girl Who Loved a Zombie in a professional way. Pitching is an art form, I’ve decided, a balance between honest compliments to the person you’re talking to while pushing your own work. It takes a lot of research, and I will definitely need to do more next year. There were a lot of presses at Stumptown I knew nothing about. The good news, is I still have my program, so I still have the full list of who exhibited, so I can do as much research as I want in the next year.
I also got the chance to add a lot of non-superhero titles to my ‘to-read’ list. I’m a huge fan of superheroes, and I read a lot of superhero titles, but I’ve been stretching my reading in comics over the last couple of years to include a wider range of topics. I think there’s a comic out there for everyone, no matter their personal reading tastes, and I saw the truth in that idea at Stumptown. There were a couple of superhero books, but there were autobiographies and horror and fantasy and literary work, and it was great. I love seeing how far and wide comics can go as a medium.
That’s my con report: I went. I saw. I had a lot of fun. I talked to a lot of great people, got some strong feedback on my work, and had entirely too much coffee. The lack of sleep over the weekend was completely worth it.

Final Prep for Stumptown Commencing

I’ve been mostly non-communicative the last couple of weeks, and there are two good reasons for that:

  1. I have to compile my graduate portfolio/set up my graduation committee (more on that in a later post).
  2. I’ve been getting everything ready for the Stumptown Comics Expo, which runs Saturday and Sunday.

Prep for the expo has required a lot of research and project management. I need to go in having an idea of who could have the most interest in my work. I need to know what they’ve published before and how my work can complement their backlist. Its’ similar to searching for a market for any other type of writing except that I’ll be meeting people face-to-face.

I’ve also been getting my pitch book prepped. If you’re pitching at a con, you’re expected to have an 8-page pitch book which showcases the core of your idea. It should be as close to a finished product as you can make it, but it doesn’t have to be overly fancy. Mine is black and white art (from the very talented Laura Laurin) with a color cover on regular copy paper. I’m going to be spending a piece of the afternoon folding and stapling copies of Girl Who Loved a Zombie, and then I’ll be printing a few backup copies just in case. It’s not difficult work, but it’s definitely time-consuming because I want it to look good.

So, that’s where I’ve been the last couple of weeks; up to my ears in an exciting, consuming project.

5 Reasons You Should Go to Write to Publish

On April 28, Ooligan Press (my current second home), will be hosting their annual Write to Publish conference. I won’t be able to make it myself (the Stumptown comic expo is the same weekend, and I’m pitching), but I want to encourage anyone within a semi-reasonable distance to attend, and I have five really good reasons why:

1. It’s all about genre. This year, Write to Publish is focusing on genre writing. Genre writing still gets a bad rap of somehow being “lesser” than other forms of writing, and this year’s Write to Publish is focused on proving that writers are writers, no matter what they write. I love that Ooligan is supporting genre-writing by making it the focus of the conference. It’s a huge part of publishing that appeals to a wide range of people, and genre work doesn’t get nearly enough love as it should.

2. The authors are varied. The authors coming to Write to Publish these years are coming from a lot of genres, and they’re coming with a lot of real, useful information about what it’s like to work in genre and in the industry. Ooligan always pulls in great authors for Write to Publish, but I feel like we really hit the jackpot this year. Come over and meet these people who’ve been working in the business and putting out books on a regular basis. You will learn something useful, of that I have no doubt.

3. The panels are great. The full schedule of panels showcases a wide variety of information that includes a walkthrough of how the industry works, how digital books are affecting the market, and many other topics. These panels are run by people who know what they’re doing. You’ll learn a lot, and it will help demystify a lot of things you’ve probably been reading about.

4. They have a panel on self-publishing. I know I just said the panels are great, but I really want to bring home how dedicated Ooligan is to helping all writers understand the industry. Ooligan is a press; we have a slush pile same as anyone else. When you sign on with us, it’s the same as signing with any press, and that means that self-publishing isn’t something we do. However, self-publishing is something that people who work with Ooligan know a lot about because they work with self-publishers or are self-publishers, and Ooligan recognizes that self-publishing is part of the industry and should, therefore, be as demystified as the rest of the industry.

5. You’re supporting a small press. Ooligan is a not-for-profit small press. Yes, we’re housed within Portland State, but it’s up to us, as a press, to bring in revenue. Coming to Write to Publish means you’re supporting a small press that’s working hard to not only train a new generation of publishers (myself included) but also working hard to continue to bring fresh voices to the forefront. As a press, we strive to find interesting stories that need a loving home, and you can help us with that goal by supporting our efforts to make it easier for you, the writer, to understand how your industry works.

Tickets are on sale right now and available through Ticketmaster. Go. Learn lots. Write more.

Suddenly, Poetry

In high school, I wrote a lot of poetry. I kept it all in a blue three-ring binder, and it traveled from my parents’ house, to my first dorm room, to my first apartment, to my second apartment, and to my third apartment. One day, while trying to clear out some of the clutter I always seem to amass, I started going through the binder to see if there was anything in it I might want to get rid of.

The entire thing got tossed.
Every single poem in that thing was downright terrible. Now, to my credit, it wasn’t any more terrible than a lot of high school poetry, but it was definitely terrible. Angst everywhere, truly questionable rhyme schemes, some narrative attempts that were painful in their execution. The day I tossed that binder was the same day I decided that if I were going to write poetry, I would wait for it to find me.
A few years and another apartment later, I was standing in the shower one night, thinking about nothing in particular while I washed my hair. An entire poem came to me, and I liked it. I liked it a lot. I hurried through the rest of my shower, muttering the entire thing over and over so I wouldn’t lose it, and then I wrote it down as soon as I could, my hair dripping water on the table and the paper.
I didn’t write another poem for about three years.
When I started writing with the intent to get published (May 2010), I assumed poetry wouldn’t be in my wheelhouse. It’s not a form I read often, and it’s not a market I know particularly well, and it’s not like I wrote enough poems to feel that the needed effort for submission was worth my time in the long run. In a good week, I can write about 6,000 words of prose. In a great week, I can clear 20,000. In a good month, I didn’t generally write poems at all.
At least, that was how it worked as recently as a year ago. Something’s happend since then, and now I’m writing poetry about twice a month. I know part of it has to do with 4and20 poetry, which is a publication for micro poems, no more than 4 lines or 20 words. I love writing challenges like that; they speak to my inner editor and encourage me to choose only the words I really, really want and need. I started writing micro poems for a laugh, creating tiny little humor things that made me grin. I have one about static cling, another about a snail. The first one I ever wrote was an angry note to my muse. Yesterday, I wrote two, and I like both of them very much. Altogether, I have fifteen or twenty written. They’re hanging out in a file waiting for me to do something with them.
The micro poems seem to have flipped my brain into poetry mode. After swearing I wouldn’t send poems out for publication again, I find myself looking for markets. I find myself sending out poems for consideration, and I find that my rejection rate on poetry is no worse than my rejection rate on anything else. My latest published piece is a poem (available in Decades Review). The submission I sent out earlier this week? A poem.
I won’t go so far as to call myself a poet. The bulk of my writing still is (and will likely continue to be) prose (with comic book scripts coming in a close second recently), but I feel much more comfortable now saying that I write poetry, and I like that I’m writing poetry. I like the poems I’m creating, and I’m always happy to find a new way to keep my brain working. I think poetry is what’s going to get me through this final, brutal term of grad school by giving me a writing outlet that requires less words but just as much creativity, and I need that very much to make the final push. I also think it’ll stick with me this time because I’ve discovered a certain rhythm that I really like, and I want to keep playing with it. I’m excited to see where I end up with this and how I get there.

It’s time for a Submission Break

I have a couple of pieces I’ll be resending in the next week or so, as they’ve been heavily revised since I got them returned, but after that, I’m going to let things lie for awhile. There are a couple of reasons for this:

1. I’m hitting submission fatigue. I mentioned submission fatigue once before, and I think it’s probably the most dangerous aspect of being a writer. I get work completed, and I think it’s ready to go, but it’s not actually ready, and I end up getting back rejections for work that shouldn’t have been out in the first place. I don’t like getting a rejection and looking at a piece and suddenly seeing the 500 words it needed or the rewrite it should have had or realizing it should have been scrapped before it ever got finished. Getting a rejection that needs tweaking is one thing; getting a rejection for something where I discover half the story is missing is another, and it’s not a track record I like to set for myself.

2. I have some projects that need a lot of attention. I graduate from my master’s program in June. Before then, I have to assemble a committee, assemble a portfolio, present to the committee, write a paper for that committee, and then present that paper. That’s on top of my full-time school requirements. While waiting to hear back on submissions requires very little effort, continuing to create for submission purposes takes a lot of effort, and it’s effort I can’t put in right now. I’d rather have a short-term lack of material circling than have material that isn’t ready going out.

I’ve also got projects that don’t require submissions that I’d like to get nailed down. I’ve got three comic book ideas in the works, and I’d like to flesh them out and see where they go. I’d also like to finish the first draft of my novel sometime before hell freezes, and I’d also just like to have time to write for the sake of writing. I’m on a tight schedule most of the time, and what writing I’m getting done has been done specifically to have work that can go into the submissions process. I need to go back to writing to see what happens. If something worthwhile comes from that, then yes, I’ll submit it, but for now, I need my energy and concentration focused on getting back into the grove of writing, and cutting out submissions will make that a lot easier.

I won’t lie: I’m concerned about the break I’m about to take. I just had a poem published in Decades Review, and I’ve got a piece upcoming in Milk Sugar Literature in August, but there’s nothing coming out after that. I wish I had a string of pieces coming out, enough that taking this break might not set back what small recognition I may have built in the last couple of years, but if it comes down to building a publication history or putting out quality work, I want quality work to win every time. And for that to happen, I have to stop thinking of everything as a submission and think of it as something I want to do for the love of it.

Today I’m published in Decades Review!

You can check out the full issue here. I’m very excited to sit down with the issue myself and get introduced to some other talented writers. Many, many thanks to the editorial staff at Decadesfor accepting my poem, Tiny Nebraskan Woman Builds Bookshelves in an Afternoon; Film at Eleven.

The title only tells half the story. She did build those bookshelves in an afternoon (I was in charge of holding things level), but when we moved it into the house, it got jammed up in the turn of the hallway.

“Don’t worry,” she said. “I’ll get someone up later to help me wedge it in.”

“Are you sure?”

“It’s fine. It’s not blocking anything.”

The next day, I went up to help her with that day’s projects (if memory serves, we powerwashed the house and got absolutely soaking wet), and the bookshelves were snug in the office. “How’d you get it in?” I asked as I admired the perfect fit.

“There was no way to get it around the corner, so I took it apart, moved it in here, and hammered it back together.”

And that, ladies and gentlemen, was the day I realized my grandmother would always be cooler than me.

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